Vinyl Records: What to Record

Identification

Artist / performer Text Music recordings

Artist, band, ensemble or performers as credited.

Title Text Music recordings

The title or name the object is known by, as given by its maker, publisher or catalogue.

Label Text Music recordings

Record label, e.g. Blue Note, Parlophone, Deutsche Grammophon.

Catalogue number Text Music recordings

Label catalogue number as on the spine or label, e.g. BLP 1577, PCS 7027.

Release year Year Music recordings

Year of this release or pressing.

Country of pressing Text Music recordings

Country where the record was pressed (can differ from the release country).

Genre Choice, or your own Music recordings

Main genre.

13 choices

• Rock
• Pop
• Jazz
• Blues
• Soul / R&B / Funk
• Hip hop
• Electronic
• Classical
• Folk / Country
• Reggae / Ska
• Soundtrack
• World
• Spoken word

Discogs release Link Music recordings

Discogs page of the exact release.

Format Choice, or your own

Physical format of the vinyl record.

• LP (12 inch album)
• 12 inch single / maxi
• 10 inch
• 7 inch single
• 7 inch EP
• Box set
• Picture disc

Speed Choice, or your own

Playing speed.

• 33 1/3 rpm
• 45 rpm
• 78 rpm
• 16 rpm

Matrix / runout Text

Matrix and runout inscriptions of both sides, e.g. YEX 749-1 / YEX 750-1, stamper codes; identifies the pressing.

Vinyl variant Text

Coloured vinyl, limited edition, numbered copy, inserts and obi.

Condition

Graded separately for the media and the sleeve.

Media grade Choice Music recordings

Condition of the record, disc or tape itself (Goldmine standard).

• Mint (M)
• Near Mint (NM or M-)
• Very Good Plus (VG+)
• Very Good (VG)
• Good Plus (G+)
• Good (G)
• Fair (F)
• Poor (P)

Sleeve grade Choice Music recordings

Condition of the cover, sleeve or case (Goldmine standard).

• Mint (M)
• Near Mint (NM or M-)
• Very Good Plus (VG+)
• Very Good (VG)
• Good Plus (G+)
• Good (G)
• Fair (F)
• Poor (P)
• Generic / no sleeve

Sealed Choice Music recordings

Whether the item is still in its factory seal.

• Factory sealed
• Opened
• Resealed

Condition notes Text Music recordings

Faults, wear and damage in detail.

Copy specifics

Signed by Text Music recordings

Who signed the item, with authentication if any.

Quantity Whole number, at least 1 Music recordings

Number of identical pieces held, when they are recorded together.

Acquisition

How and when the object came into the collection.

Acquisition date Date Music recordings

Date the object came into the collection.

Acquisition method Choice, or your own Music recordings

How the object came into the collection.

• Purchase
• Auction
• Gift
• Inheritance
• Exchange / trade
• Self-collected / found
• Commission

Acquired from Text Music recordings

Seller, auction house (with sale and lot number), donor or place where it was found.

Purchase price Amount Music recordings

Price paid including fees and premiums.

Provenance Text Music recordings

Earlier owners and the object's history, oldest first, with sources (labels, invoices, sale catalogues).

Value

Estimated and insured value.

Estimated value Amount Music recordings

Current market value as estimated.

Valuation date Date Music recordings

Date of the current value estimate.

Valuation basis Choice Music recordings

What the estimated value is based on.

• Own estimate
• Recent sales / auction results
• Dealer offer
• Catalogue value
• Professional appraisal
• Insurance valuation

Insured value Amount Music recordings

Sum the object is insured for.

Collection record

Your own inventory data.

Inventory number Text Music recordings

Your own number or label for the object, e.g. C-0042, as written on its label or album page.

Storage location Text Music recordings

Where the object is kept, e.g. room, cabinet, drawer, album and page, box.