Film & TV Memorabilia: What to Record

Identification

Item type Choice, or your own Memorabilia

Kind of item.

11 choices

• Jersey / shirt / costume
• Equipment (ball, bat, racket, helmet)
• Shoes
• Prop
• Script / document
• Ticket / programme / pass
• Trophy / medal / award
• Pin / badge / pennant
• Photograph
• Instrument / stage gear
• Poster / promotional item

Person / team Text Memorabilia

Person, team or band the item is connected with.

Event / production Text Memorabilia

Game, match, season, film, tour or event, e.g. 1966 World Cup final, Star Wars (1977), Live Aid 1985.

Date / period Text Memorabilia

When the object was made, as precise as known, e.g. 1876, c. 1890, 1920s, 2nd century AD.

Maker Text Memorabilia

Person, workshop or firm that made the object; write 'attributed to' or 'workshop of' when not certain.

Materials Text Memorabilia

Materials the object is made of, main material first.

Size Text Memorabilia

Size label, e.g. jersey size 48, shoe size US 11.

Film / series Text

Film or television series with year.

Character / actor Text

Character and the actor who used the item.

Studio Text

Studio or production company.

Provenance

How the connection to the person or event is proven.

Usage Choice Memorabilia

How the item relates to the person or event; photo-matched items are proven by photos from the event.

• Game-used / screen-used (photo-matched)
• Game-used / screen-used
• Event-worn / stage-used
• Player-issued / production-made
• Team-issued / crew item
• Authentic retail item
• Replica / fan item
• Unknown

Signed Text Memorabilia

Who signed the item and where.

Authentication Text Memorabilia

Authenticator, photo-match and letters of provenance with their numbers, e.g. PSA/DNA AJ12345, MeiGray tag, studio letter.

Certification number Text Memorabilia

Number on the grading holder (slab) or authentication certificate, to look it up in the service's database.

Condition

Condition Choice Memorabilia

Overall condition in plain terms; domains with an established grading scale use that scale instead.

• Mint / as new
• Excellent
• Very good
• Good
• Fair
• Poor

Condition notes Text Memorabilia

Faults, wear and damage in detail.

Restoration & repairs Text Memorabilia

Restorations, repairs, replaced parts and cleaning, with who did them and when if known.

Acquisition

How and when the object came into the collection.

Acquisition date Date Memorabilia

Date the object came into the collection.

Acquisition method Choice, or your own Memorabilia

How the object came into the collection.

• Purchase
• Auction
• Gift
• Inheritance
• Exchange / trade
• Self-collected / found
• Commission

Acquired from Text Memorabilia

Seller, auction house (with sale and lot number), donor or place where it was found.

Purchase price Amount Memorabilia

Price paid including fees and premiums.

Provenance Text Memorabilia

Earlier owners and the object's history, oldest first, with sources (labels, invoices, sale catalogues).

Value

Estimated and insured value.

Estimated value Amount Memorabilia

Current market value as estimated.

Valuation date Date Memorabilia

Date of the current value estimate.

Valuation basis Choice Memorabilia

What the estimated value is based on.

• Own estimate
• Recent sales / auction results
• Dealer offer
• Catalogue value
• Professional appraisal
• Insurance valuation

Insured value Amount Memorabilia

Sum the object is insured for.

Collection record

Your own inventory data.

Inventory number Text Memorabilia

Your own number or label for the object, e.g. C-0042, as written on its label or album page.

Storage location Text Memorabilia

Where the object is kept, e.g. room, cabinet, drawer, album and page, box.