Fashion & Accessories

Vintage & Designer Clothing: What to Record

Historic, vintage and designer garments.

The Data Sheet for Vintage & Designer Clothing

The 27 fields worth recording for vintage & designer clothing, grouped as in the ordicio app. Fields marked with a broader category come from it; the others are specific to vintage & designer clothing.

Identification

Brand / designer Text Fashion & accessories: Brand, fashion house or designer, e.g. Hermès, Chanel, Yves Saint Laurent, Nike.
Model Text Fashion & accessories: Model or product name given by the manufacturer.
Collection / season Text Fashion & accessories: Collection or season, e.g. Fall/Winter 1997, Cruise 2015.
Date / period Text Fashion & accessories: When the object was made, as precise as known, e.g. 1876, c. 1890, 1920s, 2nd century AD.
Size Text Fashion & accessories: Size with the system, e.g. FR 38, US 8, EU 42, M.
Colour Text Fashion & accessories: Colour or colours as seen in daylight, main colour first.
Materials Text Fashion & accessories: Materials the object is made of, main material first.
Country Text Fashion & accessories: Country of origin or issue, by its usual English name (historic states as named at the time, e.g. Kingdom of Bavaria).
Garment type Text: Kind of garment, e.g. evening dress, tuxedo, kimono, denim jacket.
Era Choice: Decade of the piece.
12 choices
Before 1900
1900s to 1910s
1920s
1930s
1940s
1950s
1960s
1970s
1980s
1990s
2000s
Since 2010

Authenticity

Authenticity proof Text Fashion & accessories: Serial or date code, receipt, card, authentication service and number.
Label Text Fashion & accessories: Text of the label(s), which helps dating, e.g. union label, couture label with number.
Certification number Text Fashion & accessories: Number on the grading holder (slab) or authentication certificate, to look it up in the service's database.

Condition

Condition (resale) Choice Fashion & accessories: Condition in the terms of the fashion resale market.
New with tags
New without tags
Like new
Excellent
Very good
Good
Fair
Condition notes Text Fashion & accessories: Faults, wear and damage in detail.
Restoration & repairs Text Fashion & accessories: Restorations, repairs, replaced parts and cleaning, with who did them and when if known.

Acquisition

How and when the object came into the collection.

Acquisition date Date Fashion & accessories: Date the object came into the collection.
Acquisition method Choice, or your own Fashion & accessories: How the object came into the collection.
Purchase
Auction
Gift
Inheritance
Exchange / trade
Self-collected / found
Commission
Acquired from Text Fashion & accessories: Seller, auction house (with sale and lot number), donor or place where it was found.
Purchase price Amount Fashion & accessories: Price paid including fees and premiums.
Provenance Text Fashion & accessories: Earlier owners and the object's history, oldest first, with sources (labels, invoices, sale catalogues).

Value

Estimated and insured value.

Estimated value Amount Fashion & accessories: Current market value as estimated.
Valuation date Date Fashion & accessories: Date of the current value estimate.
Valuation basis Choice Fashion & accessories: What the estimated value is based on.
Own estimate
Recent sales / auction results
Dealer offer
Catalogue value
Professional appraisal
Insurance valuation
Insured value Amount Fashion & accessories: Sum the object is insured for.

Collection record

Your own inventory data.

Inventory number Text Fashion & accessories: Your own number or label for the object, e.g. C-0042, as written on its label or album page.
Storage location Text Fashion & accessories: Where the object is kept, e.g. room, cabinet, drawer, album and page, box.